Retirees

University staff

As of October 2024, University HR amended the criteria for University staff who wish to apply for a retiree card to remove the requirement to be in receipt of a University pension.  

In order to be eligible to apply, you must have retired from employment at the University*

To obtain a Retiree card, you must do the following:

1. Download and print off the Retiree’s application form by clicking on the download button on the right.
2. Decide which card suits you best – A, B, C, D or E.
3. Fill out the form in block letters and attach a recent photograph.

*You must have been an employee, not a casual worker, and must have retired directly from your University post (i.e. your reason for leaving in the PeopleXD payroll system is “retirement”).

College staff

If you are in receipt of a University Pension*, which you contributed to while at the University, you are eligible for a Retiree's card.

In order to obtain one, you must do the following:

1. Download and print off the Retiree’s application form by clicking on the download button on the right.
2. Decide which card suits you best – A, B, C, D or E.
3. Fill out the form in block letters and attach a recent photograph.
4. With your application form (not renewals), please provide proof you have contributed to a University Pension*
5. Renewals do not require proof of pension contribution. Please complete and return your application form.

You also need to provide a form of verification with the application form to show that you are in receipt of a University Pension*.

Verification should include one of the following documents:

• Initial pension notification from USS or OSPS.
• P60 or payslip from USS or OSPS.
• Letter from USS or OSPS about the annual pension increase.
• Evidence/letter from Legal and General confirming receipt of regular payments.

*Includes OSPS, USS, SAUL, NHS Pension Scheme

If you:

• Tick box A or B: send your completed form directly to the University Card Office, The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ.
• Tick box C or D: return the completed form to your college or department administrator for authorisation. They will then forward the form to the University Card Office.
• Tick box E: return the completed form to your college and then arrange to pick up the form and forward it to your departmental administrator. They will then forward the form to the University Card Office.

Once the Card Office receives your form (and for college staff, proof and verification) and matches it up with your payment, your card will be issued.

The card is valid for four years from the date of issue. For any replacement cards, you must repeat the steps above.

If you have difficulties accessing the Retiree’s application form, please email the University Card Office at university.card@admin.ox.ac.uk, who can send a copy of the form via email.
 
Or please visit The Malthouse Reception, Tidmarsh Lane, Oxford, OX1 1NQ, who can provide you with a paper copy of the form.