Application forms and the process administrators need to follow when applying for or renewing a University card
Coronavirus service update - 3 September 2020
For the latest instructions and guidance for new, lost or stolen cards, card renewals and all other card related services, please visit the University Card Office section on the Estates Services Coronavirus: FAQs and updates webpage.
The University Card Office is currently prioritising cards for new students and members of staff, and maintaining records for current staff. Please send requests and queries via your departmental or college card authoriser to help us respond more quickly. We aim to respond to emails within 14 days.
Information for administrators
All the information you will need as an authorised requestor is given below.
Please make sure you fully complete the relevant card application form before submitting it, as incomplete forms will incur delays while we wait for missing information from you.
You can only have one college and one department affiliation on the card and please remember to provide a passport-sized photo with the form. If you are not sure which type of card to apply for, please go to Card types.
Once issued, University cards for staff are sent to either the department or college. Cards for students are sent directly to the college.
Please note that we do not deal with access issues. If there is a problem, please speak with the departmental or college administrator of the relevant building. You can find further details by going to the FM Helpdesk.
Staff or student with a card query?
- If you are a member of staff and have a question about your card, please speak to your Departmental or College administrator or HR.
- If you are a new student please contact the Graduate Admissions Office on firstname.lastname@example.org.
- If you are an existing student please contact your College office who will advise you.