We encourage departments to release space they no longer need. You can only release space back to Estates Services – you cannot release space or grant rights of occupation to a third party.
The first step is to consult with your division. You will then need to complete a space release form (click on the download button on the right) and send it to the Space Management team. There must be separate dedicated access to the space you want to release, free from any restrictions. For example it cannot be accessible via an area which only authorised persons can enter.
If we approve your request, please note that you will still be responsible for space charges (including PRISC and Capital Charge). You may also be responsible for operational charges (such as for facilities management or utilities) for the rest of the financial year, even if you have vacated the space.
There will be a formal handover meeting to release space back to Estates. You will be responsible for handing the space back clear of any departmental belongings and cleaned to an acceptable standard.
From time to time and under certain circumstances the University does lease out space to external organisations – find out about sharing space with third parties.
Please contact us for more information or advice about releasing space.