Two charges make up the annual space charge: the capital charge and premises-related infrastructure charge (PRISC). The Planning & Resource Allocation Committee (PRAC) determines these charges using data that Estates Services provides.
To ensure we can provide accurate information, departments must review their space data regularly. At the beginning of October every year we send departments a detailed spreadsheet of data for each of the buildings they occupy, which we ask them to check.
This includes the space name, the space category and type, and size.
This review establishes baseline data that we adjust to reflect the moves and changes in an occupation that we anticipate will happen over the next year. In February PRAC calculates space charges for 12 months and these are levied for the duration of the following University financial year that runs 1 August to 31 July.
To help us maintain consistently accurate records, we ask all departments to inform us promptly throughout the year about any physical changes to the space they occupy and what they are using it for.