Collegiate Accommodation Support Service (CASS)
The Collegiate Accommodation Support Service (CASS) is open to Graduate students at the University of Oxford. We prioritise students in their first year of study but also hold a waiting list for continuing students.
Each year, some Colleges have rooms that are not used by their own students.
The aim of CASS is to provide a platform for Colleges to let those unused rooms to students from other Colleges, and to provide a single point of contact for eligible students who have not been successful in securing accommodation at their own College, or with the Graduate Accommodation Office.
CASS will take the stress away from students having to contact Colleges individually and they will guide you through the available options, enhancing the Graduate student experience in seeking accommodation.
Accommodation
Room availability and types vary year to year, depending on College allocations. When a room is available, we’ll provide details about the room and College facilities. Most rooms are expected to have shared bathroom facilities.
Eligibility Criteria
To join the CASS waiting list, students must:
- Be enrolled as a full-time graduate student at the University of Oxford
- Not already hold College or Graduate Accommodation elsewhere.
Students may also join the Graduate Accommodation waiting list, but only one offer can be accepted.
How to apply
1. Check your eligibility
- CASS accommodation is available to full-time graduate students only. Please visit eligibility criteria for further information.
2. Application process
- Due to demand for Graduate accommodation, Graduate students in their first year of study will be prioritised. We will then hold a second waiting list for continuing students, and this will be used if we have available rooms and no further first year students to offer to
- Applications for accommodation from Michaelmas term 2025 will open from 21 July 2025
- Students need to refer to the application form to apply to join the waiting list
- All sections should be completed
- All initial correspondence will be through CASS
- Once a student has submitted the form, they will receive an acknowledgement with a receipt of their responses.
3. Confirmation of acceptance
- Once CASS has completed the eligibility checks, they will confirm by email to the student if they have been added to the waiting list
- If successful, in the first correspondence, they will be notified of their position on the waiting list
- The student will be contacted regularly with an update of their place on the waiting list and any other updates that we can provide.
4. Offer of a room
When a room becomes available:
- Priority is given to the student’s home College, if applicable
- Otherwise, offers are made based on waiting list order and suitability (first-year students prioritised)
- Students are contacted to discuss options
- Students must respond within 48 hours of an offer of accommodation being made.
- If accepted, the Host College will be contacted by CASS and provided with student’s details. They will then send the agreement and deposit payment details directly to the student.
- Declined offers remove students from the list.
Application form
The application form to join the waiting list will open on 21 July 2025.
Policies
Please find out more about the CASS Student Policies.
FAQs
Yes, please complete the online application.
Yes, but you can only accept one offer.
Yes, we’ll keep you informed.
• Centralised system
• Avoids multiple emails to different Colleges
• Regular updates
• Simplified process
• Supports College accommodation teams.
Most likely from August onwards, but timing varies.
Mostly standard rooms with shared bathrooms.
There is no set date as to when rooms may become available. The Colleges allocate their rooms at various times and so as soon as rooms become available, we will inform students on the waiting list. Please be advised though, that most accommodation will become available from August onwards.
The room types available will be different from each College. We expect that most of the rooms that become available will be standard rooms which do not have en-suite facilities.
By college preference first, then waiting list order (first-years first). Suitability will be matched with your requirements.
48 hours from the time of the offer to either accepting or declining it.
If you decline an offer or do not respond within the designated time, you will be removed from the CASS waiting list. If you wish to join the list again, you will be placed at the bottom of the list.
Yes, with the host College.
This varies by college and will be confirmed in the offer letter.
No, this is set by the College. Extensions may be possible, subject to availability.
Rates vary by College. Full cost details are included with your offer.
Usually utilities. Meals are not included unless stated.
Your host College will invoice you directly. This could be monthly or termly.
Possibly, but spaces for couples/family accommodation are limited.
Please let us know and we’ll remove you from the list.
• Utilities are often included
• Join graduate student communities
• Shared accommodation with other students
Not usually. Exceptions may apply if suspending studies. Host College will advise of this.
Contact the relevant College staff. CASS remains available for general support.
Contact us
Email: cass@admin.ox.ac.uk
Website: www.cass.admin.ox.ac.uk
Office hours: Monday – Friday, 8:00am – 4:00pm (closed on Bank Holidays)
Contact us
Craig Hibberd – Collegiate Accommodation Service Manager
Email: cass@admin.ox.ac.uk
Office hours: Monday-Friday, 8am-4pm
Closed on public Bank Holidays
