Shared teaching space

Information on booking and using shared teaching space in the Examination Schools

The Examination Schools is made available, free of charge, to selected departments and faculties that require teaching space for lectures or seminars due to a lack of suitable facilities within their own premises, or other appropriate locations. Bookings can be placed by authorised bookers via the Planon system using their Oxford Single Sign On (SSO). 

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Bookings can be made for:

  • Lecture theatres and seminar rooms
  • Sessions that take place during the hours of 9am to 1pm, Monday to Thursday, during weeks 1 to 8 of Michaelmas and Hilary terms, and weeks 1 to 3 of Trinity term. 

Enquiries are not accepted for:

  • Evenings, weekends, and dates outside of designated term weeks
  • Catering
  • Events that are not teaching sessions – please contact the Oxford University Event Venues team: venueenquiries@admin.ox.ac.uk
  • Exams – please contact the Exams and Assessments team: eas@admin.ox.ac.uk
  • Significant and/or long-term space allocation enquiries – please contact the Space Management team: space.management@admin.ox.ac.uk

Designated departments and faculties in the Humanities and Social Sciences Divisions have authorised bookers who have been granted access to the Planon system in order to place bookings.

Bookings open for the entire academic year on 1 August annually (or the closest working day).

Please refer to the Examination Schools Teaching Space User Guide linked opposite for step by step instructions on placing bookings.

To ensure that the space can continue to be shared in an equitable manner, authorised bookers are required to ensure they:

  1. only book space if there is no suitable availability within their own department / faculty or divisional premises, or other appropriate location.
  2. only book space during the days and times that confirmed teaching has been timetabled, and only for the duration of the timetabled session. Please note, bookings can only start and end on the hour
  3. only book the size of room required for the number of attendees who will regularly attend the session.
  4. amend and cancel bookings as necessary to ensure maximum availability of space for all users
  5. do not book space as a contingency

All teaching and support staff and students, should adhere to the University’s standard health and safety policy and roles and responsibilities for health and safety management whilst using University space.

Each room is equipped with:

  • Plasma screen
  • Laptop with webcam- you can bring your own device if preferred
  • Lectern
  • Speakers
  • Slide advancer
  • Panopto (lecture capture)- must be booked with IT Services by emailing AV-support@it.ox.ac.uk

In addition, the South and North Schools have microphones and PA System, inclusive of a lectern microphone, tie/lapel microphone and handheld microphone.

IT Services provide an on-site AV Technician. If you require their assistance please ask at the Reception desk, or use the bell in the room to attract attention.

 

There are male, female and gender-neutral toilets located throughout the building.

There are water coolers located throughout the building from which water bottles can be refilled.

Room 10 is available as a Rest Room for students.

The building is accessed by the High Street entrance. To the left of the entrance is step free access which requires users to ring a buzzer to gain entry. Doors open at 08:30 daily. Users are asked to please arrive and depart promptly to minimise crowds and ensure availability of space can be maximised.

Once inside the building, there is step free access from the Great Hall to the ground floor teaching spaces, and lift access to the first floor teaching spaces.

The venue has four portable hearing loops available. Should you require the use of one, please add the details to your booking in Planon (refer to page 6 below for further details). Hearing loops will be allocated on a first come first served basis by the on-site Facilities Management team.

Please refrain from placing any booking as a contingency, or booking more space than required.

If you need to amend or cancel any bookings, please do so via Planon. Full instructions can be found within the Examination Schools Teaching Space User Guide.

Booking teaching space

DOWNLOAD EXAMINATION SCHOOLS TEACHING SPACE USER GUIDE 

Guidance on Lecture Capture and Microsoft Teams

DOWNLOAD IT SERVICES GUIDANCE

Contact us

teachingspace@admin.ox.ac.uk

 

av-support@it.ox.ac.uk