Retirees
All you need to know about applying for a retiree card and the different card types available
Please click on the links below for guidance on how to apply for a retiree card.
In order to obtain a Retiree's card, you must do the following:
- Download and print off the Retiree’s application form by clicking on the download button on the right.
- Decide which card suits you best – A, B, C, D or E.
- Fill out the form in block letters and attach a recent photograph.
If you:
- Tick box A or B: send your completed form directly to the University Card Office, The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ.
- Tick box C or D: return the completed form to your college or department administrator for authorisation. They will then forward the form to the University Card Office.
- Tick box E: return the completed form to your college and then arrange to pick up the form and forward to your departmental administrator. They will then forward the form to the University Card Office.
Payment
In all cases please pay your £15 fee by going to the online store and choose the ‘Retiree’s Card option’. If this payment method causes difficulties, please contact the University Online Store at onlinestore@admin.ox.ac.uk.
If payment via this method is not possible, a cheque for £15 made payable to the University of Oxford can be sent in with your completed form.
Once the Card Office receives your form and matches it up with your payment and verification (for New Applicants only), your card will be issued.
The card is valid for four years from the date of issue. For any replacement cards, you must repeat the steps above.
If you have difficulties accessing the Retiree’s application form, please email the University Card Office at university.card@admin.ox.ac.uk who can send a copy of the form via email.
Or please visit The Malthouse Reception, Tidmarsh Lane, Oxford, OX1 1NQ, who can provide you with a paper copy of the form.
Choose Retiree Card (A) without affiliations if you want a card to visit the Botanic Gardens, meet your friends at the University Club, swim in the University pool and walk-in access to the Bodleian Libraries but don’t need an email address. This requires NO college/department authorisation. The card will be sent to you directly once your retirement has been verified.
Choose Retiree Card (B)without affiliations if you want a card to visit the Botanic Gardens, meet your friends at the University Club, swim in the University pool, access the Bodleian Libraries and would like an @retired email address. This requires NO college/department authorisation. The card will be sent to you directly once your retirement has been verified.
Choose Retiree Card (C), (D) or (E)with college and/or departmental affiliation if your college and/or department would like you to retain a college and/or departmental email address (all of the other benefits are attached to these cards, and it includes full access to the IT Services Help Centre and the Bodleian Libraries). This must be supported by the college and/or department and requires appropriate authorisation. If authorisation is not given, you may still apply for Card A or B.
- In the case of Card (C) the card will be sent to your college for collection once your retirement has been verified
- In the case of Card (D) or (E) the card will be sent to your department for collection once your retirement has been verified
In order to renew your Retiree’s card you must do the following:
1. Download and print off the Retiree’s application form by clicking on the download button on the right.
2. Select the status which applies to you – A, B, C, D or E.
- A – without College/Dept affiliation (with no email address)
- B – without College/Dept affiliation (with @retired.ox.ac.uk email)
- C – with College affiliation (with @college.ox.ac.uk email)
- D – with Department affiliation (with @department.ox.ac.uk email)
- E – with College & Department affiliation (with @department & @college.ox.ac.uk emails)
3. Fill out the form in block letters and attach a recent photograph.
4. Once completed, please complete and return your application form as follows:
- If you have ticked box A or B: send your completed form directly to the University Card Office, The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ.
- If you have ticked box C or D: return the completed form to your college or department administrator for authorisation. They will then forward the form to the University Card Office.
- If you have ticked box E: return the completed form to your college and then arrange to pick up the form and forward to your departmental administrator. They will then forward the form to the University Card Office.
5. Make the £15 payment by going to the University online store.
Payment
Choose Retiree Card (B) to access a @retired email account. This should be a seamless transition from your previous email address as long as your email account has not previously expired. Your Single Sign-On and passwords will remain the same. The IT Services Help Centre will provide direct support for your email account.
Note that your email account will be shut down if it is not used within six months of being set up, or if inactive for a period of more than six months. IT Services can provide guidance on how to re-activate an account that has been shut down.
If you have lost your Retiree Card there is a £15 lost card fee that you will need to make in order to receive a replacement card.
In all cases, please pay the £15 fee by going to the University Online Store and choosing the ‘Lost Cards option’. If this payment method causes difficulties, please contact the University Online Store at onlinestore@admin.ox.ac.uk.
If payment via this method is not possible, a cheque for £15 made payable to the University of Oxford can be sent, along with a note detailing your full name, date of birth and that you have lost your previous card, address to:
University Card Office,
Estates Services,
The Malthouse,
Tidmarsh Lane,
Oxford,
OX1 1NQ
Once payment has been received, your new card will be sent to your department, college or directly to you if you do not have a department or college affiliation.
