Retirees

University staff

As of October 2024, University HR amended the criteria for University staff who wish to apply for a retiree card. Now, in order to be eligible to apply you must have retired from employment at the University* 

However if you left employment prior to this amendment but are now in receipt of a University Pension** which you contributed to while at the University, you may/would still be eligible for a Retiree's card.

To obtain a Retiree card, you must do the following:

1. Download and print off the Retiree’s application form by clicking on the download button on the right.
2. Decide which card suits you best – A, B, C, D or E.
3. Fill out the form in block letters and attach a recent photograph.
4. If you retired in post and your department HR Team has confirmed this, your form can be sent to the Card Office.
5. If you did not retire in post but are now in receipt of your university pension, please provide evidence of this along with your application form. (This will only apply to first time applicants)
6. Make the £15 payment via the University Online Store.
7. Once the relevant checks have been made and your payment has been received, your application will be processed.

*You must have been an employee, not a casual worker, and must have retired directly from your University post (i.e. your reason for leaving in the PeopleXD payroll system is “retirement”) and this will need to be confirmed by your department HR Team.

**Includes OSPS, USS, SAUL, NHS Pension Scheme.

College staff

In order to be eligible to apply, you must have retired from employment at the University*

If you left employment prior to the criteria change but are now in receipt of a University Pension** which you contributed to while at the University, you may/would still be eligible for a Retiree's card.

To obtain one, you must do the following:

1. Download and print off the Retiree’s application form by clicking on the download button on the right.
2. Decide which card suits you best – A, B, C, D or E.
3. Fill out the form in block letters and attach a recent photograph.
4. If you retired in post and your College HR Team has confirmed this, your form can be sent to the Card Office.
5. If you did not retiree in post but are now in receipt of your university pension, please provide evidence of this along with your application form. (This will only apply to first time applicants)
6. Make the £15 payment via the University Online Store.
7. Once the relevant checks have been made and your payment has been received, your application will be processed.

*You must have been an employee, not a casual worker, and must have retired directly from your College post and this will need to be confirmed by your College HR Team.

If you previously worked for the university but left prior to the criteria change, you need to provide a form of verification with the application form to show that you are in receipt of a University Pension.

Verification should include one of the following documents:

• Initial pension notification from USS or OSPS.
• P60 or payslip from USS or OSPS.
• Letter from USS or OSPS about the annual pension increase.
• Evidence/letter from Legal and General confirming receipt of regular payments.

**Includes OSPS, USS, SAUL, NHS Pension Scheme

Renewals do not require proof of pension contribution. Please complete and return your application form.

Sending Your Application

• If you selected card type A or B:

Send your completed form directly to:
University Card Office
The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ

• If you selected card type C or D:

Return your form to your college or departmental administrator for authorisation. They will then forward it to the Card Office.

• If you selected card type E:

Send your form to your college first, then collect it and forward it to your departmental administrator. They will then send it on to the Card Office.

Payment

The cost for all retiree cards is £15.
Preferred method:
Pay online via the University Online Store by selecting the "Retiree’s Card" option.

Alternative method:
If online payment is not possible, you may send a cheque for £15 payable to “University of Oxford” along with your completed form.

For help with online payment, contact: onlinestore@admin.ox.ac.uk

Please submit payment at the time of submitting your application.

What Happens Next?

Once your form is received and your HR team has provided the necessary verification:

• The Card Office will match your application, confirmation and your payment.
• Your card will then be issued.

Validity: Cards are valid for four years from the date of issue.
Replacement cards require the same steps as an initial application.

Need Help?

If you’re unable to access the application form:

• Email: university.card@admin.ox.ac.uk
• Or visit:

The Malthouse Reception,
Tidmarsh Lane, Oxford, OX1 1NQ
(They can provide you with a paper copy of the form.)